Privacy Policy
At uman we are committed to protecting and respecting your privacy. As a European data controller, uman complies with the requirements of the European GDPR when processing personal data.
This Privacy Notice explains how Uman uses the personal data it collects when you engage with uman as a client, prospect, supplier, partner, website visitor, job applicant, website visitor, event attendee or newsletter subscriber.
Who are we?
In this document uman, we, or us refers to uman B.V. based at Twaalfkameren 70, 9000 Ghent, Belgium, Company Number: 0717.945.005).
What data do we collect?
When you engage with uman as a Client, Prospect, Lead, Supplier or Partner, uman collects:
- Contact details
- Business Correspondence details
When you apply for a job with uman via this website or other means, we collect:
- Contact Details
- Curriculum Vitae
- Professional Qualifications
- Employment History
- Job Interviews and Evaluations
When you take part in a uman event or subscribe to our newsletter, Uman collects:
- Contact Details
On the uman website, we gather:
- technical information (e.g. IP address, login information, browser type and version)
- Cookies (see below)
How will we use your data?
When you engage with uman as a client, prospect, lead, supplier or partner, your data will be used for:
- Contact details, conversation details are processed to engage in business correspondence.
When you visit our website, your data will be used for:
- Strictly Necessary Cookies are necessary for the website to function and cannot be switched off in our system.
- Performance Cookies allow us to analyze traffic so we can measure and improve the performance of our site.
- Functional Cookies enable enhanced functionalities and personalization on the website.
- Targeting Cookies are used by us and our advertising partners to build a profile of your interests and show you relevant content on our and other websites.
When you apply for a job, your data will be used for:
- Uman needs this data to make a decision whether an applicant is suitable for a job at uman.
When you attend an event, your data will be used for:
- Uman needs your contact details to send you information regarding the event
When you subscribe to our newsletter:
- Uman needs your contact details to send the Newsletter
What lawful basis do we use?
When you’re a Client, Prospect, Supplier or Partner, we rely on the following basis:
- Legitimate interests of uman
- Contractual relationship
When you engage with uman as a Website Visitor, we rely on the following basis:
- For Necessary Cookies, we rely on the legitimate interest of uman
- For Performance, Functional and Targeting Cookies, we rely on your consent
When you are an Applicant, we rely on the following basis:
- Legitimate interests of uman
When you’re an Event Attendee or Newsletter Subscriber, we rely on the following basis:
- Your consent
Where do we store your data?
When you’re a Client, Prospect, Lead, Supplier or Partner, uman uses the following parties to store your data:
- HubSpot
- Google Workspace
When you engage with uman as a Website Visitor, uman uses the following parties to store your data:
- Google Analytics
When you’re a Job Applicant, uman uses the following parties to store your data:
- Hubspot
- Google Cloud
- Google Workspace
When you’re an Event Attendee or Newsletter Subscriber, uman uses the following parties to store your data:
- Demio
- Hubspot
Sometimes transfers outside the EEA may take place. Such transfer is always subject to an appropriate level of protection.
How long will we keep your data?
When you’re a Client, Prospect, Supplier or Partner, uman will store your data for:
- For Leads, Client, Prospect, Supplier or Partner, last mutual contact + 3 years
- For Contractual relationships, 7 years
When you’re a Job Applicant, uman will store your data for:
- End of application + 5 years
When you’re an Event Attendee or Newsletter Subscriber, uman will store your data for:
- 2 years after the last active contact (e.g. open, click, reply, …)
When you engage with uman as a Website Visitor, your data will be stored according to the following cookie information:
What are your rights?
- You have the right to request uman for copies of your personal data
- You have the right to correct any personal data you believe is inaccurate
- You have the right to withdraw your consent, in this case will delete your data
- You have the right to object to the processing, in this case we will evaluate your request and erase your data if objection is valid
- You have the right not to be subject to solely automated decision making
- You have the right to lodge a complaint with the competent supervisory authority (www.gegevensbeschermingsautoriteit.be/burger/acties/klacht-indienen)
Changes to this Privacy Notice
Uman may change this Privacy Notice from time to time to reflect new legal or regulatory obligations, or in response to new data processing activities. Any such changes will be posted here and will be effective from the time they are communicated, or, if required, when we have obtained your consent. We advise you to check back frequently to see any updates or changes. This Privacy Notice was last reviewed by uman on January 5, 2023.